What is ISO-TR 30317:2013?

ISO-TR 30317:2013, also known as "Document management - Guidelines for converting paper documents into digital images", is an international standard issued by the International Organization for Standardization (ISO). Its purpose is to provide guidance and best practices for organizations that are looking to convert their paper documents into digital images.

The Importance of Document Conversion

In today's digital age, businesses and organizations are increasingly relying on electronic document management systems. Converting paper documents into digital images offers numerous benefits, such as increased efficiency, improved accessibility, and enhanced security.

Guidelines for Converting Paper Documents into Digital Images

ISO-TR 30317:2013 provides a comprehensive set of guidelines for organizations to follow when implementing a document conversion process. These guidelines cover various aspects, including scanning techniques, image quality requirements, metadata standards, and storage formats.

Firstly, the standard emphasizes the importance of using appropriate scanning equipment and techniques to ensure accurate and high-quality image capture. It specifies technical parameters such as resolution, color depth, and compression methods that should be considered during the scanning process.

Secondly, ISO-TR 30317:2013 discusses the need for consistent metadata standards to facilitate document retrieval and organization. Metadata, such as document title, author, and creation date, play a crucial role in efficient document management and searchability.

Finally, the standard recommends specific storage formats for long-term preservation of digital documents. It advises organizations to consider factors such as file format compatibility, data integrity, and future technology obsolescence when making storage decisions.

Conclusion

ISO-TR 30317:2013 is a valuable resource for organizations aiming to digitize their document management processes. By following the guidelines provided, organizations can optimize their document conversion efforts, leading to improved efficiency, accessibility, and security of their digital documents.