What is ISO 21070:2021?

ISO 21070:2021 is a technical standard that provides guidelines for the management and exchange of digital information in archival institutions. It sets out the principles and practices for the creation, capture, and preservation of digital records, ensuring their long-term accessibility and authenticity.

The key components of ISO 21070:2021

ISO 21070:2021 consists of several components that work together to ensure the effective management and exchange of digital information. These include:

Metadata Standards: The standard defines a set of metadata elements and encoding rules that enable the description and identification of digital records. This ensures that records can be easily searched, retrieved, and understood by both humans and machines.

Data Structures: ISO 21070:2021 provides guidelines for organizing and structuring digital records within archival systems. It specifies the use of logical and physical structures, such as directories, files, and databases, to ensure the integrity and security of the records over time.

File Formats: The standard recommends the use of open, non-proprietary file formats for the storage and exchange of digital records. This prevents dependence on specific software or hardware, ensuring the long-term readability and usability of the records.

Preservation Planning: ISO 21070:2021 outlines the processes and considerations for preserving digital records over time. It covers aspects such as bitstream preservation, migration strategies, and the monitoring of technological obsolescence, ensuring the continued accessibility and usability of the records.

The benefits of ISO 21070:2021

Implementing ISO 21070:2021 brings several benefits to archival institutions and organizations:

Standardization: The standard provides a common framework and language for the management and exchange of digital records. This enables interoperability between different systems and facilitates collaboration among institutions.

Long-term Accessibility: By following the guidelines set out in ISO 21070:2021, organizations can ensure that their digital records remain accessible and usable over time. This is crucial for maintaining transparency, accountability, and historical continuity.

Data Integrity: The standard promotes the use of best practices for data preservation and ensures the accuracy, reliability, and authenticity of digital records. It includes measures to prevent data loss, corruption, or unauthorized modification.

Compliance: Adhering to ISO 21070:2021 helps organizations meet legal and regulatory requirements related to the management and preservation of digital records. It demonstrates a commitment to good governance and responsible information management.

In conclusion, ISO 21070:2021 is a comprehensive technical standard that provides guidelines for the management and exchange of digital records in archival institutions. By implementing these guidelines, organizations can ensure the long-term accessibility, integrity, and usability of their digital information.